Days → Seconds · 2,000+ players per event
How Top Gun Sports cut team building time from 3 days to 30 seconds
FortisureIT built a tournament director system for Top Gun Sports that generates balanced youth baseball rosters in seconds and makes manual team creation a thing of the past.
Client
Top Gun Sports
Industry
Youth Baseball / Tournament Management
Services
Timeline
8 weeks
Tech Stack
Next.js · MS SQL · Azure
Key Results
A story of speed and certainty
3 Days → 30 sec
Roster build time per director
~15 days
Total director time saved per event
2,000–5,000
Players auto-sorted into teams per event
Who We Worked With
Top Gun Sports
Top Gun Sports runs competitive youth baseball, softball, and fastpitch tournaments across a range of age groups and regions, hosting events at family-friendly parks throughout the country.
Many of those tournaments and special events hinge on grouping players into fair, competitive teams before the first pitch. Every event asks tournament directors to stand up several rosters at once, balancing the right mix of players, coaches, assistant coaches, pitchers, catchers, batters, and field positions so each team takes the diamond with a real shot at winning.
FortisureIT has served as Top Gun Sports' technology partner for more than four years. Our longstanding relationship that gives us an intimate understanding of how they run their events and where the right software can make the biggest difference.
The Challenge
Tournament directors were still building teams by hand.
Top Gun Sports directors were recreating entire rosters from scratch for every special event, 9–15 players plus a full coaching staff per team, with no starting point to build from. Because every event began at zero, directors lost days to the same repetitive roster work, time they could have spent running the event instead of assembling teams.
Players carried both a Primary Position and a Secondary Position, so directors were balancing two sets of preferences by hand while trying to keep teams fair and competitive. It made uneven teams a constant risk, and a single change to one player's assignment could throw off the balance of several teams at once.
The result was a slow, error-prone assembly line of spreadsheets and manual assignments. When rosters ran late or came out lopsided, the impact rippled straight out to coaches, players, and parents. It was the exact kind of operational work that needed to be automated, not optimized.
What It Was Costing
Facing Similar Challenges? →Tournament Directors
~15 days lost per event
Five regional directors each burned up to three days on hand-built rosters, roughly fifteen director-days an event swallowed by work that kept them from running the tournament.
Office & Admin Staff
Thousands of clicks
Roster building ran on thousands of manual clicks per event, with constant checking and re-checking as a single late change rippled across several teams.
Coaches, Players & Parents
Balance left to chance
With fairness for thousands of players riding on individual judgment, lopsided or late rosters landed on the people in the dugout right before the first pitch.
What We Built
A team builder that does what directors used to do by hand.
FortisureIT built Top Gun Sports an operational system, not just a feature, that turns player stats into balanced rosters and lifts the heavy manual work off directors, while leaving every final decision in their hands.
Algorithm foundation
The system generates a Pitching Score and Batting Score for every player, then assigns them in a round-robin sequence so each team receives a balanced mix of high- and mid-level performers.
- Scores every player on pitching and batting strength
- Distributes that talent evenly across all teams
- Accounts for player roles and position coverage
Manual adjustments
After generation, directors can move players between teams or return them to the Unassigned pool. This preserves control while removing the most time-consuming part of roster setup.
- Removes the heavy manual judgment from directors
- Keeps directors in control with drag-and-drop adjustments
- Leaves the final decision with the tournament team
What It Delivers
Learn More About the Story →Tournament Directors
~15 days given back
Each of the five regional directors went from up to three days of roster building to about thirty seconds plus a short review, handing back roughly fifteen director-days every event.
Office & Admin Staff
Review, not rebuild
Thousands of manual clicks per event disappear. Staff confirm an auto-built draft in around an hour instead of assembling and re-checking by hand, and that holds steady as event volume grows.
Coaches, Players & Parents
Fair teams, every time
Every one of the 2,000 to 5,000 players sorted each event lands on an evenly matched team, with rosters locked in well ahead of the first pitch.
Interactive Team Builder
Touch the core workflow in real time.
Interactive Demo
Generate balanced teams
Click "Generate" to assign players using round-robin logic. Drag players between columns to adjust.
Unassigned Players
Start here.
56
Players
Ella Reed
10UMason Cole
8UOlivia Adams
10UJames Dean
10UJackson Bennett
8UCarter Gonzalez
8USofia Ward
10UMason Brooks
10UHenry Torres
10ULila Cruz
10UCaleb Kim
10USophia Foster
8ULiam Hughes
10UGrace Hughes
8UScarlett Bennett
10UAvery Miles
8UAiden Parker
10ULogan Coleman
8UEmma Hayes
8UHenry Brooks
8UWyatt Hernandez
10UMadison Reyes
8UOwen Nelson
10ULucas Garcia
10USofia Diaz
8UNoah Diaz
10UAubrey Harris
10UJackson Reyes
10UViolet Page
10UWyatt Smith
8UAva Foster
10ULiam Watson
8UChloe Adams
8UMadison James
10ULevi Ward
8UElla Murphy
8UOliver Ross
8UNora Chandler
10UNoah Santos
8UScarlett Ross
8UCarter Reed
10ULucas Hayes
8UEthan Murphy
10UAiden Kim
8UOwen Rivera
8URyan Jenkins
10UMia Garcia
8USamuel Mills
10UEthan Parker
8UChloe Watson
10UGrace Lee
10UHarper Lee
8UMia Rivera
10UElla Smith
10UCaleb Reed
8UAubrey James
8U8U Team Blue
8U
0
Players
8U Team Red
8U
0
Players
8U Team Green
8U
0
Players
10U Team Gold
10U
0
Players
10U Team Silver
10U
0
Players
10U Team Black
10U
0
Players
Production algorithm
The full system includes position balancing, position weighting, and advanced roster optimization.
Before & After
From manual roster pain
to a predictable workflow
The result isn't just speed. Top Gun Sports now has a repeatable roster engine that saves days of work, enforces fairness, cuts manual errors, and no longer hinges on any one person's spreadsheet knowledge. Automating their Combine, All Star, and All American series first gave them the headroom to add All State and Holiday Games tournaments.
The Bigger Picture
Stuck doing by hand
what software should do in seconds?
Top Gun's team builder is one example of a pattern we see across industries: skilled people burning hours on repetitive, rule-based work that should run itself. Roster generation, schedule building, data entry, recurring reports. When the steps are clear enough to write down, they're usually clear enough to automate. FortisureIT builds custom software that takes those bottlenecks off your team's plate so they can focus on the work that actually needs their judgment.
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